Declining a Job Offer Email Sample

(Last Updated On: July 14, 2022)

How to Declining a Job Offer Email Sample

Friends, today we have written a job offer email declaring. We have written different types of job offer rejection emails. You have received many job offers. You chose an offer, the tough choice. But now you have to tell other companies that you are rejecting their offer.


I’ll show you exactly a four-step email script and then fill out a complete example of what to say when you’re declining an offer to show that you’re professional, and maintain a great relationship, too.

decline job offer email sample

Subject Line: Job Offer – [Your Name]

Dear Mr./Ms. [name of the hiring manager],

I am very grateful for the time you have given me and giving me the opportunity to work as Manager [Post Name] in your xyz company [Company Name].

Unfortunately, after careful consideration I have decided not to accept this offer as it is not suitable for me at this time. I really appreciate the offer and your consideration

I appreciate the time and consideration you have given to my application and wish you success in your endeavor to find the right candidate.

I look forward to hearing from you in the future.

Thank You


[Your name]

job offer rejection email

Subject Line: Job Offer – [Your Name]

Dear Mr./Ms. [name of the hiring manager],

Thank you very much for giving me the role of [enter name] with [enter company name]. Although it was a difficult decision, I have accepted a position with another company.

I sincerely enjoyed our conversation and greatly appreciate your time to interview me during the past few weeks.

Again, thanks for your time and consideration; Best wishes for your continued success, and I hope our paths cross again in the future.

Thank You

with honesty,

[Your name]

job offer rejection letter for personal reasons

Subject Line: Job Offer – [Your Name]

Dear Mr./Ms. [name of the hiring manager],

Thank you very much for offering me the position of [job title]. However, after careful consideration, I must decline your offer.

I sincerely appreciate you taking the time to interview me and offer me this role. I wish you all the best in finding someone suitable for this position.

Thank You

best regards,

[Your name]

How to politely decline a job offer [email sample]

Subject Line: Job Offer – [Your Name]

Dear Mr./Ms. [name of the hiring manager],

Thank you so much for the offer and for taking the time to get to know me. It is a great pleasure to be with the XYZ team and I consider myself lucky to have been given the opportunity to join all of you.

I have decided to accept another opportunity and decline this offer. Ultimately, I chose a role that best fits my lifestyle, both because of the movement and the role.

If there’s anything else you’d like to discuss, I’m happy to take the call with you. Send my thanks to the rest of the team.

best wishes to you,

[Your name]

Things to keep in mind when writing a job rejection email

show gratitude :-

Thank them for the offer, and take the time to get to know you, keep it a little rough, you know? Take a few sentences to say that you really admire the team, and that they have made the process smooth.

Toss in some genuine compliments, I mean they must have done something right.

Clearly denied :-

Let’s say you’ve decided to accept another offer or stay in your current role or pursue other opportunities, whatever your situation. And say that you turn down the offer. Whether you can give details or not why you are refusing is your choice.

Now make sure you explicitly state that you decline. If you say something vague like I won’t be able to get it working at the moment, they may interpret it as a lot of different things like you can’t start right away, but maybe in a few months, and it just gets messy Goes real fast.

It’s kind of like when you’re breaking up with someone and you say a phrase like it just isn’t working out and I need to walk away.

Offer to talk:-

There is an argument going on now, should I decline over the phone or email?

I guess if you have a call scheduled to give your feedback on the offer, just follow these steps I mentioned, but over the phone. But if they give you some time to think about it and they’re just waiting to hear back, email is usually a good way to decline.

But to be classy I add to my email that if they want to discuss further, I’d be happy to set up a call. So extend that courtesy, because just like candidates, companies appreciate closure and feedback.

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